5
room types incl. ICU
1
invoice per stay
3
stay statuses tracked
Overview
Admit patients to the right bed, track check-in and discharge, and let nightly rates, ward services, and consumables roll into one stay invoice — with a calendar that shows every booking before you assign.
The stay lifecycle
What goes on the invoice
Illustrative — lines recalculate on checkout
Real-world use cases
Know which beds are free tonight
The bed calendar shows occupancy bars per ward and room type so reception never double-books the same bed.
Bill the full stay automatically
Bed-nights, daily nursing fees, and inventory items become invoice lines — recalculated when the patient checks out.
Run multi-branch wards
Sections and beds scoped per branch; analytics break down occupancy by branch and bed.
Handle ICU and specialty rooms
Five room types including ICU, NICU, and PICU — each with its own nightly rate.
What you get
Sections & beds
Organize wards, set nightly prices, and track real-time availability flags.
Admission & overlap checks
Date-range validation blocks conflicting bookings on the same bed.
Check-in / check-out
Record arrival time; checkout completes the stay, frees the bed, and finalizes billing.
Ward services
Flat or per-day renewable charges attached to each admission.
Stay invoice
One invoice per admission with preview before save and manual recalculation anytime.
Occupancy analytics
Open, completed, and cancelled counts plus distribution charts in Reports.
How it works
- 1
Set up your wards
Create sections, beds, and chargeable ward services with prices.
- 2
Admit the patient
Pick bed and dates, preview the invoice, and reserve the bed.
- 3
Discharge & bill
Check out to release the bed and recalculate the final invoice from actual stay length.
Need implementation details, APIs, or workflows?
Read the full documentationRelated modules
Ready to run your clinic on one platform?
See how Smart Clinic unifies EHR, ERP, growth tools, and AI — book a demo tailored to your specialty and size.